I’m so excited to share today’s post with you! This is the second post in my wedding planning series. You can check the first post out about finding the perfect venue for you day here. We’ve chosen a date, booked the venue, and also have our coodinator booked! I’m beyond thrilled to have Jessica, of Jessica Dum Wedding Coordination, booked to coordinate the day. Not only am I excited about her skill, but she’s one of the sweetest people on this planet. I can’t wait to have her around all day–having great people surrounding you on your wedding day is so important. I know she’ll ease my worries & stress as well as be a joy to be around.
I met Jessica through a mutual friend last year (THANKS, KACIE!!!). Since then, we’ve been to wedding vendor gatherings, worked together on Megan & Carl’s awesome wedding, and also planned some fun things for the future.
I asked her to do a guest blog to share some frequently asked questions about coordination. I love the information she shared and I’m sure you will, too! Enjoy!
What exactly is a Day-Of Coordinator?
As a Day-Of Coordinator, we do just that; we coordinate the logistics of your wedding day to make sure that everything you’ve spent months planning runs exactly how you envisioned it. From the arrival times of your vendors, decorating and setting up your ceremony and reception venues to packing up all of your gifts and items at the end of the night, a Day-Of Coordinator will take care of it all to ensure that your plans are carried out smoothly.
What are the main benefits of having a coordinator on your wedding day?
Oh gosh! There are so many benefits to having a Coordinator on your wedding day! Everything from confirming your vendors are arriving on time, acting as a liaison with the venue, catering manager, entertainment, photographer, parents and bridal party, to discretely handling any problems that may arise. They pull the pieces of the puzzle together!
What tasks should a couple expect from a Day-Of Coordinator?
A Day-Of Coordinator will create a detailed timeline for the day, which will break down all the details regarding arrival times, setup and breakdown. She will also do a site visit with you to get a better idea of how you envision the space on your wedding day. On your wedding day, she’s there to execute your vision! Depending on your arrangement with your Coordinator, she could be on location anywhere from 6 hours to well over 15 hours.
What do you love for a bride to do to make your job easier (and therefore her day less stressful!) before the wedding?
I stress to my couples that there is no such thing as too many detailed emails or sending too many pictures as visuals. If you have a specific idea in mind, don’t be afraid to speak up! I’d rather have more than enough information on a family tradition or favorite detail for the wedding or, than nothing at all. The worst feeling as a Coordinator is to find out after the fact that a detail or moment went unseen that was not previously shared.
How much time do you spend with the couple in preparation?
Every coordinator is different. As a sole Day-Of Coordinator, I typically spend 8-10 hours prior to any given wedding. Between several consultations with the couple, site visits, creating a detailed timeline and prepping details for the day, my hours certainly can vary!
How much time do you typically spend with them on the day of the wedding?
For me, it’s sometimes a 16 hour day and I’m there to be sure the entire day is worry-free and seamless. Depending on your arrangement with your Coordinator, he or she could be there from the time hair and makeup begins, until it’s time to distribute tips and pack up the cars with your décor items and gifts.
Each package is different, and each Coordinator is different! Choosing the coverage you want on your wedding day depends on the needs and wants for your special day.
What package do you feel as though is the most popular for JDWC couples?
My ‘Wedding Day’ package is definitely the most popular. Not every couple needs help with their rehearsal, rehearsal dinner or day-after brunch. I’ve created flexible packages that offer our couples the most coverage possible given their constraints.
What’s the biggest myth about Day-Of Wedding Coordinators?
That you don’t need one.
Some couples choose to go without a Day-Of Coordinator simply because their reception venue includes one. Although this may sound similar to a Day-Of Coordinator, it’s not exactly the same. It’s extremely important to identify what your needs will be on the wedding day and to know ahead of time exactly what your venue coordinator is able and willing to do. Keeping in mind that they may not be able to call vendors that are running late, or remind the Bride of that special family tradition she wanted to be sure the photographer captured. They won’t necessarily be able to bring brunch to the girls getting ready, run last minute errands, or even pick up the bouquets that were dropped off at the wrong location. Sometimes the venue may even have multiple events going on at the same time, which can spread the venue coordinator thin.
For me, it’s about an experience. Your wedding isn’t just 8 hours long. It isn’t just the ceremony, or just the reception. It’s important to me that each couple, their family and their friends are all able to relax and enjoy the entire day from beginning to end!
by Jessica Dum Mattingly
Wasn’t that helpful? Now, go check out Jessica’s site, email her, and book her for your wedding! You won’t regret it!